Open the 
Date Compr. G/L Budget Entries window.
Compresses general budget entries so that they take up less space in the database. You can only compress entries from closed fiscal years.
The compression works by combining several old entries into one new entry. For example, general ledger budget entries from previous fiscal years can be compressed so that there is only one credit and one debit entry per account per month. The amount in the new entry is the sum of all the compressed entries. The date assigned is the starting date for the period that is compressed, such as the first day of the month. if the entries are compressed by month. After the compression you can still see the net change for each account in the previous fiscal year.
After the compression, the contents of the following fields are always retained: Date, Budget Name, G/L Account No., and Amount. With the Retain Field Contents facility, you can also retain the contents of these additional fields: Global Dimension 1 Code, Global Dimension 2 Code, and Business Unit Code.
The number of entries that result from the Date Compr. G/L Budget Entries batch job depends on how many filters that you set, the fields that are combined, and the period length that you choose. There is always at least one entry. When the batch job is finished, you can see the result in the 
Date Compr. Registers window.
 Warning |
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| Date compression deletes entries, so you should always make a backup copy of the database before you run the batch job. |
 Note |
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| Select if you want to retain the contents of certain fields even though the entries are compressed. The more fields that you select, the more detailed the compressed entries are. If you do not select any of these fields, the batch job creates one entry per day, week, or another period, according to the period that you selected in the Period Length field. |
Options
| Field | Description |
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Starting Date | Enter the first date to be included in the date compression. The compression affects all general ledger budget entries from this date to the Ending Date. |
Ending Date | Enter the last date to be included in the date compression. The compression affects all general ledger budget entries from the Starting Date to this date. |
Period Length | Select the length of the period whose entries will be combined. To see the options, choose the field. |
Posting Description | Enter the text that will accompany the entries that result from the compression. The default description is Date Compressed. |
Business Unit Code | Select if you want to retain the contents in the business unit. |
Retain Dimensions | Select dimensions if you want to retain the contents of dimension fields |
 Tip |
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For more information about how to work with batch jobs, see How to: Run Batch Jobs and How to: Set Filters. For more information about how to find specific pages, see Search. |